The COMESA Secretariat is planning to acquire an Electronic Document Management System to digitize the management of documents. The system shall assist the Secretariat to strengthen its processes with a view to ensuring that it is efficient and effective in its operations. It is expected that An Electronic Document Management System at COMESA will achieve the following:

• Processes: Manual processes should be automated to achieve effectiveness and efficiency
• Accessibility: Staff should be able to access authorized documents anytime and from anywhere. Storage should be centralized.
• Integration: The application should be able to fully integrate with current and future relevant application systems.
• Data Integrity and Security: Data Integrity and Security should be enhanced through proper access controls and other electronic means. The manual system does not adequately protect information assets.
• Scalability: All applications/systems at COMESA should be able to accommodate new features/modules to meet the changing organization needs.
• Electronic Signatures: Ability to incorporate different forms of electronic signatures including digital signatures.

The detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest.